Library Policies

POLICIES INCLUDE:

I. Borrowing Policy
II. Collection Development Policy
III. Internet Acceptable Use Policy
IV. Meeting Room Policy and Guidelines
V. Membership Policy
VI. Patron Code of Conduct
VII. Unattended Child Policy


I. BORROWING POLICY

Adopted by the Board of Directors: July 19, 2018

The purpose of this borrowing policy is to outline expectations for patrons borrowing materials from the Millinocket Memorial Library. 

Lending Rules

  • All books and audiobooks may be checked out for 3 weeks and renewed for 3 weeks.
  • Magazines and DVDs may be checked out for 7 days and renewed for 7 days.
  • With the exception of fat tire bikes, gear may be checked out for 7 days and renewed for 7 days. Due to high demand, fat tire bikes may be checked out for 3 days and may not be renewed.
  • Materials may be renewed a second time if there are no outstanding reserve requests on the item and the patron’s account is in good standing.
  • For items borrowed from other libraries, lending periods may differ.

Limits

  • Patrons may check out up to 30 items total at a time with the exception of gear.

Fines & Fees

  • Overdue books, audiobooks, and magazines: 20 cents per day, $3 maximum per item
  • Overdue DVDs: 50 cents per day, $3 maximum per item
  • Overdue gear: $1 per day
  • Lost, stolen, or damaged items: Full cost of replacement

When a patron owes $25 or more in fines and/or fees, their account will be considered not in good standing and borrowing privileges will be revoked. Borrowing privileges will be reinstated when the account balance is reduced below $25.

As a courtesy, patrons will be notified periodically by email or phone when their materials are overdue. If an item is not back three months after the due date, it will be marked as “lost”, and the replacement cost will be charged to the patron’s account. Patrons are welcome to appeal fines and fees through a written appeal to the Library Director if they believe their circumstances warrant extra consideration.

Interlibrary Loan
Interlibrary Loan (ILL) service is provided to MML patrons, free of charge, to acquire materials available through the Maine Infonet Library System or MaineCat system that are not available at Millinocket Memorial Library. Patrons can submit their own ILL requests through their MILS library account. Library staff are also happy to assist patrons in making requests, over the phone (207-723-7020), in person, or via email (info@millinocketmemoriallibrary.org). Loan periods vary based on the policies of the lending library.


II. COLLECTION DEVELOPMENT POLICY

Adopted by the Board of Directors: October 18, 2018

Purpose of Collection 
The purpose of our collection is to provide all individuals in the community with carefully selected books and other materials to aid individuals in the pursuit of education, information, research, pleasure, and the creative use of leisure time. 

Because of the volume of publishing, as well as the limitations of budget and space, the library  must have a selection policy with which to meet community interests and needs. The Collection Development Policy is used by library staff to guide the  selection of materials and serves to acquaint the public with the principles of selection. 

The Library Bill of Rights and the Freedom to Read Statement have been endorsed by the  Millinocket Memorial Library Board of Directors and are integral parts of the policy. 

Responsibility for Selection 
The ultimate responsibility for selection of library materials rests with the Library Director, who  operates within the framework of the policies determined by the Millinocket Memorial Library Board of Directors.  

Criteria for Selection 

  • For books, hardcover volumes are always preferred.
  • Paperbacks are purchased if that is the only format available or when the usefulness is expected to be short.
  • Books in electronic format are considered when available.
  • Individual merit of each item 
  • Popular appeal/demand 
  • Local authors 
  • Diversity of ideas and perspectives
  • Suitability of material for the patrons 
  • Existing library holdings 
  • Budget 
  • Availability through other affiliated collections (interlibrary loan, cloudlibrary)  

Selection Aids
Selection aids for this collection include professional publications, newspaper reviews, online resources, bestseller lists and recommendations by staff and patrons.  

The lack of a review or an unfavorable review shall not be the sole reason for rejecting a title which is in demand. Consideration is, therefore, given to requests from library patrons and books discussed on public media. Materials are judged based on the work as a whole, not on a part taken out of context. 

Non-Book Materials 
The same criteria and selection aids used for books will be used when selecting non-book  materials.  

Interlibrary Loans 
Because of limited budget and space, the library cannot provide all materials that are  requested. Therefore, interlibrary loan is used to obtain from other libraries those materials  that are beyond the scope of this library’s collection. 

In return for utilizing interlibrary loans to satisfy the needs of our patrons, the Millinocket Memorial Library agrees to lend its materials to other libraries through the same interlibrary loan network, and to try to have its current holdings listed in a tool that is accessible by other libraries throughout the state

Gifts and Donations 
The library accepts gifts of books and other materials with the understanding that they will be added to the collection only if appropriate and needed. If they are not needed because of duplication, condition, or dated information the director can dispose of them as they see fit. The same criteria of selection which are applied to purchased materials are applied to gifts. 

Memorial gifts of books or money are also accepted with suitable bookplates placed in the  book. Specific memorial books can be ordered for the library on request of a patron if the request meets the criteria established by the Board. It is desirable for gifts of or for specific titles to be offered after consultation with the Library Director. Book selection will be made by the director if no specific book is requested. The Millinocket Memorial Library encourages and appreciates gifts and donations. 

By law, the library is not allowed to appraise the value of donated materials, though it can provide an acknowledgment of receipt of the items if requested by the donor.

Weeding
An up-to-date, attractive, and useful collection is maintained through a continual withdrawal and replacement process. Withdrawal is dependent upon many factors including the following: 

  • Current demand  
  • Physical condition of the material 
  • Usefulness, frequency at which the material is used  
  • Age of the material, considering the type of information it contains 
  • Availability of newer editions 
  • Number of copies of a title necessary to meet demand  

This ongoing process of weeding is the responsibility of the Library Director and is authorized by the Board of Directors.  

Potential Problems or Challenges 
The Millinocket Memorial Library recognizes that some materials are controversial and that any given item may offend some patrons. Selection of materials will not be made based on anticipated approval or disapproval, but solely based on the principles stated in this policy. 

Responsibility for the reading of children rests with their parents or legal guardians. Selection of library materials will not be inhibited by the possibility that materials may come into the possession of children. 

Library materials will not be marked or identified to show approval or disapproval of their  contents, and no library material will be sequestered except to protect it from damage or theft. 

Challenged Materials 
Although materials are carefully selected, there can arise differences of opinion regarding suitable materials. Patrons requesting that material be withdrawn from or restricted within the  collection may complete a Statement of Concern About Library Resources form, which is available at the Circulation Desk or here. The inquiry will be reviewed by the Library Director.


III. INTERNET ACCEPTABLE USE POLICY

Adopted by the Board of Trustees at a public meeting on December 1st, 2014

It is the policy of Millinocket Memorial Library to: (a) prevent user access over its computer networks to, or transmission of, inappropriate material via Internet, electronic mail, or other forms of direct electronic communications; (b) prevent unauthorized access and other unlawful online activity; (c) prevent unauthorized online disclosure, use, or dissemination of personal identification information of minors; and (d) comply with the Children’s Internet Protection Act [Pub. L. No. 106-554 and 47 USC 254 (h)].

Definitions
Key terms are as defined in the Children’s Internet Protection Act.

Access to Inappropriate Material
To the extent practical, technology protection measures (or “Internet filters”) shall be used to block or filter Internet, or other forms of electronic communications, access to inappropriate information.

Specifically, as required by the Children’s Internet Protection Act, blocking shall be applied to visual depictions of material deemed obscene or child pornography, or to any material deemed harmful to minors.

Subject to staff supervision, technology protection measures may be disabled for adults or, in the case of minors, minimized only for bona fide research or other unlawful purpose.

Inappropriate Network Usage
To the extend practical, steps shall be taken to promote the safety and security of users of the Millinocket Memorial Library online computer network when using electronic mail, chat rooms, instant messaging, and other forms of direct electronic communications.

Specifically, as required by the Children’s Internet Protection Act, prevention of inappropriate network usage includes: (a) unauthorized access, including so-called ‘hacking,’ and other unlawful activities; and (b) unauthorized disclosure, use, and dissemination of personal identification information regarding minors.

Education | Supervision | Monitoring
It shall be the responsibility of all members of the Millinocket Memorial Library staff to educate, supervise and monitor appropriate usage of the online computer network and access to the Internet in accordance with this policy, the Children’s Internet Protection Act, the Neighborhood Children’s Internet Protection Act, and the Protecting Children in the 21st Century Act.

Procedures for the disabling or otherwise modifying any technology protection measures shall be the responsibility of Library Director or designated representatives.


IV. MEETING ROOM POLICY AND GUIDELINES

Adopted by the Board of Directors: February 15, 2018

Millinocket Memorial Library offers meeting spaces for use by the public as part of its core library services. Use of the library’s meeting rooms does not constitute the Millinocket Memorial Library’s endorsement of viewpoints expressed by the applicant or program participants. Advertisements or announcements implying such endorsement are not permitted.

All applicants should be aware that the Millinocket Memorial Library does not tolerate discrimination based on race, color, national origin, ancestry, religion, disability, age, sex, sexual orientation, gender identity, parental status, marital status, military discharge status and source of income.

Failure to comply with library policies or Meeting Room Use Guidelines may result in the denial of subsequent requests for meeting room use.

Priority of Use
Library and town-sponsored activities and programs are given priority in the scheduling of meeting rooms, and the library reserves the right to cancel or reschedule any scheduled meeting arrangements with reasonable notice to the applicant.

To promote the accessibility of the meeting rooms to a wide variety of groups, or due to staffing responsibilities, the library may limit the number or length of meetings during any time period for any applicant. The library also reserves the right to place additional limitations on the use of meeting rooms due to varying demands.

Insurance and Liability Considerations
Programs involving animals, food preparation and distribution, health fairs with medical screenings, or physical activities may require additional insurance or waivers on the part of the applicant. Applicants should discuss such events with a library representative prior to applying for a room reservation.

Applicants may not store items to be used for events or meetings at the Library without prior permission from a library representative.

Room Reservation
Applicants may reserve meeting rooms up to three months in advance. Applications for meeting room use are not confirmed until approved by a library representative. Applicants will be notified of approval for use within three days of request.

Meeting Room Use Guidelines:

  1. Meeting rooms may be reserved by a not-for-profit, non-commercial group engaged in an educational, cultural, intellectual, or civic activity.
  2. Meeting rooms shall not be used in any way that interferes with regular library services and operations, or which causes a threat to the safety of library staff, patrons, or property.
  3. Meeting rooms are available for use only during regular hours on days the library is open, except with special permission from the Library Director.
  4. All persons attending events in meeting rooms must comply with the library’s policies and rules.
  5. No entrance fee may be charged, no collection may be taken and no purchase may be required of those attending events in meeting rooms without prior written permission from the Library Director.
  6. The applicant is responsible for supervision of all children.
  7. The applicant may not use the MML logo in promoting or advertising their meeting without prior permission from the library.
  8. The applicant is responsible for set up of the room and shall leave the room in good order.
  9. The applicant and the organization they represent agree to pay for any special maintenance, as determined by the library.
  10. The applicant and their organization agree to pay for damages to the meeting room or to Library property resulting from meeting room use.
  11. The number attending a meeting may not exceed the established capacity of the room.
  12. All organizations or groups shall indemnify, defend and hold harmless the Millinocket Memorial Library, its officers, agents and employees from and against any and all claims, suits, actions of any kind, arising and resulting and accruing from any negligent act, omission or error of the organization or group resulting in or relating to personal injuries or property damage arising from the organization/group’s use of the library meeting rooms.

V. Membership Policy

Adopted by the Board of Directors: July 19, 2018

Getting a Library Card
The Millinocket Memorial Library offers three types of library cards:

  • Resident cards are available for free to anyone who has an address in Maine. Resident cards expire after three years. 
  • Non-resident cards are available to those who do not reside or own property in Maine for a fee of $20. Non-resident cards expire after one year. 
  • Temporary cards are available to patrons who are working or staying in the area for six months or less for a fee of $10. Temporary cards expire after six months.

All patrons are required to present valid photo ID and proof of current address. Patrons under 18 years old are required to show consent of a parent or legal guardian; photo ID and proof of current address may be provided by the parent/legal guardian or by the patron. Non-residents must provide a home address and a local address, if applicable. A P.O. Box is acceptable as a mailing address, provided that the library also has a residential address on file. 

Renewing a Library Card
To renew a library card, please present proof of current address at the Circulation Desk.

Borrower Responsibilities
In case of changes in address or contact information, please notify the library on your next visit. If a library card is lost or stolen, the library must be notified immediately, as patrons are still responsible for items checked out on their card.

Parents/legal guardians are responsible for items checked out on their children’s cards and for any fees and fines that are incurred; they are also responsible for guiding their children’s selection of materials. When an item is lost or irreparably damaged, the responsible patron will be charged the replacement cost of the item. 

The library will revoke a patron’s borrowing privileges if any of the following occur:

  • the borrowing limit is reached;
  • bills or overdue fines have reached the maximum allowed, $25;
  • the library card has expired. 

Further details about borrowing privileges and responsibilities are included in the Borrowing Policy.


VI. PATRON CODE OF CONDUCT

Policy on Library Use and Patron Behavior
It is the policy of the library to create a comfortable, open environment that will enhance personal growth, creating a respect for lifelong learning while fostering a sense of community connection. In order to achieve this, the Library Director, Staff and the Board of Directors have established certain rules that maintain the atmosphere that promotes our policies and mission, protects the library resources and facilities from damage and provides for the safety of our patrons and staff.

These rules will apply to all persons using the library facilities and grounds and will be enforced by library staff. The library grounds include the lawns, front steps, walkways, handicapped ramp, emergency exits and parking areas. The library reserves the right to require anyone who violates these rules to leave the library facility and/or grounds, restricting such person’s privilege of using the library facility and/or grounds.

General Rules

  • Disrupts the orderly operation of the library
  • Unreasonably interferes with the use of the facilities and grounds by others.
  • Could result in physical, emotional or mental injury.
  • Could result in damage to the library facility, materials or grounds is illegal.

Specific Rules

  •  Disruptive behavior will not be tolerated:  Loud talking or yelling which creates enough noise to disturb the general use of the library by other patrons is inappropriate and will not be tolerated.
  • Engaging in threatening or obscene or harassing or terrorizing conduct or language is unacceptable.
  • Shirts and shoes must be worn within the library at all times.
  • The library assumes no responsibility for loss or theft of personal property.
  • Service animals are permitted in the library. All other animals are prohibited; exceptions made at the discretion of the Library Director.
  • We ask that children within the library be properly supervised (see Unattended Child Policy).
  • We ask cell phones be turned to silent mode while in the library.
  • Smoking and tobacco products are prohibited within the library including library grounds.
  • Alcoholic beverages are prohibited within the library including library grounds.

VII. UNATTENDED CHILD POLICY

One of the goals of the Millinocket Memorial Library is to provide a comfortable, welcoming environment for all patrons and, particularly, children. However, no public place, including the library, is safe for children left unattended. Library staff cannot take the place of a parent, guardian, or caregiver. The library staff cannot know if children are left by themselves or where they are in the building or grounds. They do not know when they leave either with parents or strangers. Unattended children may also become anxious which can lead to behavioral problems.

The following policy has been adopted by the Millinocket Memorial Library’s Board of Trustees. It clarifies for parents, children, and staff the concern of the library for the well-being and safety of its youngest patrons:

  1. The Millinocket Memorial Library welcomes children to use the services of the library and encourages parents to enjoy the library with their children.
  2. Children and young people are welcome at the library for any period during which they engage in appropriate activities which include:  doing homework or research, reading, browsing for books or other library materials, using library computers, attending library programs, etc.
  3. The responsibility for the safety and behavior of children visiting the library rests with the parent/guardian/caregiver, not with the library staff.
  4. Children under the age of 10 may not be left unattended in the library. Children under the age of 10 are expected to be in the immediate presence of the parent/guardian/caregiver who is responsible for supervising the safety and behavior of their child(ren) while in the library or on library grounds.
  5. Children between the ages of 10 and 17 may be left unattended as long as the behavior of the unattended child does not become inappropriate. The rules for patron behavior will be applied in each instance.
  6. The staff of the Millinocket Memorial Library have been charged with the responsibility of enforcing this policy. Violators may be denied use of the library under our Patron Code of Conduct.
  7. Exceptions to the policy may be made in certain circumstances at the discretion of the Director or staff member in charge as so designated by the Library Director.